Administrative Assistant

Our client seeks a temporary assistant to cover their reception for 20 hours a week. This role is varied and the successful candidate will be expected to contribute to a range of tasks, assisting other team members regularly and, on occasion, assist with work in other areas in the Office. You will be the first point of contact for all visitors, quickly making visitors feel welcome and having the ability to answer their questions or signpost them to other members of the team or departments. Key Responsibilities: Ensuring the smooth and efficient running of the Reception and promoting a smart, professional and friendly image. Greeting visitors and managing their visit by adhering to health and safety policies and procedures. Effective management of incoming emails and queries received electronically. Answering the telephone, dealing with queries or forwarding calls and taking messages. Managing the office diary by scheduling appointments and room bookings. Keeping shared areas clean and tidy. Adhoc administrative support to colleagues such as dealing with post and producing correspondence or documents. Maintaining electronic records Key Skills & Experience: Experience of using Microsoft Office and social media applications. Possess strong oral and written English language communication skills. Experience in dealing with the general public desirable. Have a polite manner, both on the telephone and in person. Calm, professional and organised, with the ability to multitask. Flexible and willing to undertake a range of duties. Impartial and discreet. Enjoy and be able to work as part of a team
If you have the required skills please apply online at searchandselect.com quoting reference number: 15656