Executive Legal Assistant

Executive Legal Assistant. Job Profile Summary: High-level planning and management of the Managing Principal Lawyer's time to enable them to focus on delivering strategic objectives and business goals. Proofread/edit/draft documents and communications from the Managing Director (including agendas and minutes). Manage workflow - ability to filter and assess the importance of incoming requests is critical. Email and Diary management - personal and professional. Ensuring Managing Principal Lawyer has relevant documents for meetings, indexed and packaged. Screen all telephone calls and re-direct where appropriate to others within the team. Create/coordinate all presentations and diagrams for the Managing Principal Lawyer both internally and externally. Arrange all travel requirements for both Managing Principal Lawyer (for personal and work travel) and internal colleagues visiting (domestic and international). Coordinate meetings with both internal and external stakeholders across various time-zones. Prepare monthly accounting reconciliation of corporate card expenses and expenses incurred personally for business to be reclaimed as business expenses. Maintain an effective and efficient online filing system. Review, design and document appropriate and comprehensive policies and procedures as required by the Managing Principal Lawyer. Administration support for Managing Principal Lawyer's external commitments - including charities, committees, conferences, training and professional studies. Assist with the organization and management of the Managing Principal Lawyer's personal affairs. Generally to ensure the smooth running of the Managing Principal Lawyer's office and to provide them with a high level of administrative, legal and company secretarial support. Key Skills & Experience: Proven experience supporting C-suite executives in a fast-paced, international environment. Strong legal secretarial skills, including document drafting, proofreading and preparation of agendas and minutes. Practical and self-managing, with the ability to independently assess, prioritise and manage high volumes of incoming work and requests. Skilled in company secretarial duties, including maintaining accurate records, supporting governance activities and liaising with internal and external stakeholders. Experience managing global stakeholders across multiple time zones with professionalism and discretion. High attention to detail with extensive experience in diary management, travel coordination (domestic and international) and meeting preparation. Financial administration skills, including invoicing, corporate card reconciliations and expense management. Competent in preparing polished presentations, diagrams and business communications. Ability to design, review, and implement administrative policies and procedures to enhance operational efficiency. Professional, proactive and solutions-focused, capable of fielding a wide range of administrative, legal and operational matters. Comfortable supporting external commitments such as charity work, conferences and professional development activities.
If you have the required skills please apply online at searchandselect.com quoting reference number: 15725.